Chapter 10. Ledgers

Michael T. Edwardes

Roger Lum

Revision 4.5 (2010-07-23)

The Ledger View

The Ledger view is where most of the functionality of KMyMoney lies. This view is for examining and entering transaction data in the various accounts. The view is split into three main areas: the filter area, the transaction list, and the input area.

This view allows for several key actions: searching and viewing transactions, entering new transactions, and editing or deleting existing transactions. Other functionality includes modifying account details and reconciling the account.

Ledger View

The view has three elements:

  • The filter area

  • The transaction list

  • The transaction input form, which may or may not appear, depending upon your configuration.

The filter area

Filter area

You can select an account via the account dropdown list at the top of the view area. Note that depending upon the type of the account the transaction input form at the bottom of the view changes.

To the right of the account dropdown list, are two additional fields. The search box acts as a filter on the transactions that are shown in the list view. Only transactions that include the text typed in the search box are displayed. The text specified can be in any of the fields of the transaction. The status field is a dropdown list. Only transactions of the type selected in that dropdown are displayed.

The transaction list

Transaction list

After you have entered a transaction, it is displayed in the transaction list. You can also change transaction properties or even create new transactions directly in the list. In the transactions list, the default arrangement of transactions is sorted by date with the most recent transaction on the bottom. Clicking the Right Mouse Button on the header of the transaction list brings up a dialog that allows you to change the sort order of the transactions. For instructions on how to change the default sort order, see the Sorting tab section of the KMyMoney Settings Chapter.

Note that the balance column is based on the currently displayed sort order, and will not be calculated if the display is filtered by the search box or transaction type dropdown, as described above.

At the bottom of the transaction list, KMyMoney displays three values:

Last reconciled.  This is the most recent date on which you reconciled this account. Reconciliation is an important process for many accounts, and is described here.

Cleared.  This is the total of all cleared and reconciled transactions in this account. See this section for more information about the cleared and reconciled states of transactions.

Balance.  This is where KMyMoney displays the total balance of the account, which is the sum of all transactions in the account. However, if you select more than one transaction in the transaction list, this changes to display the sum of the selected transactions. This returns to the balance when only one transaction is selected.

The transaction input form

The exact layout of the bottom area of the ledger view depends on your configuration and the type of account being displayed. However, it generally includes fields for all the details of a single transaction, as well as buttons for various actions that can apply to a transaction. It is described in more detail in the following sections.